%eadnotat; ]> pymadminr PHILADELPHIA YEARLY MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS. ADMINISTRATIVE RECORDS. A Finding Aid for Records Deposited in Friends Historical Library of Swarthmore College and Haverford College Library Quaker Collection Records Services Group of the Philadelphia Yearly Meeting of the Religious Society of Friends 2004 Finding aid encoded by JGW. 2004 PHILADELPHIA YEARLY MEETING OF THE RELIGIOUS SOCIETY OF FRIENDS. ADMINISTRATIVE RECORDS. A Finding Aid for Records Deposited in Friends Historical Library of Swarthmore College and Haverford College Library Quaker Collection Records Services Group of the Philadelphia Yearly Meeting of the Religious Society of Friends Summary Administrative Records 1829-[ongoing] Philadelphia Yearly Meeting of the Religious Society of Friends. ca.80 linear ft. Friends Historical Library of Swarthmore College & Haverford College Library Quaker Collection For current information on the location of materials, please consult the Libraries' online catalog: http://tripod.brynmawr.edu The administrative structure of the Philadelphia Yearly Meeting has been re-worked a number of times. This finding aid describes administrative records and office files, primarily from the early 20th century to the present -- from the time when the Hicksite and Orthodox Yearly Meetings first began to employ paid staff to handle administrative matters. Today these functions are grouped under the auspices of General Services. This finding aid also describes the records of the General Secretaries of Philadelphia Yearly Meeting from 1967 to 1996. SHORT HISTORY OF THE ADMINISTRATION OF PHILADELPHIA YEARLY MEETING

In 1955, the reunified Philadelphia Yearly Meeting authorized the merger of the former Orthodox business office at 304 Arch Street and the Central Bureau of the Hicksite branch at 1515 Cherry. The Committee in charge of the offices met and organized under the name of the Committee on the Central Bureau, as a subcommittee of Representative Meeting; they decided to call the office the Friends Central Bureau. In 1957, this name was changed to the Office of the Yearly Meeting.

Staff members at the time of the reunification included William Eves, Howard G. Taylor, Marguerite Hallowell, and Richmond P. Miller. By 1957, William Eves was named General Secretary, and Taylor and Miller Associate Secretaries. The Arch Street Yearly Meeting had appointed its first Yearly Meeting Secretary in 1918, William B. Harvey, whose budget included his own salary, clerical assistance, and office expenses; Harvey served until 1937, when he was suceeded by Edward W. Evans. The latter was reappointed until his retirement in 1946, when Howard G. Taylor (1890-1967) assumed the role; Taylor resigned in 1958. The Hicksites named Jane P. (Jane Palen) Rushmore the General Secretary of its new Central Bureau in 1911; Rushlore served until she retired in 1945. At that time, the Yearly Meeting divided her responsibilities among three secretaries, one each for Office, Field, and Education. Marguerite Hallowell, Office Secretary, retired in 1956. Richmond P. Miller (1902-1972), who began working for the Race Street branch in 1939 doing field visiting for the Social Service Committee, became Field Secretary of the Central Bureau in 1945, and retired as Associate Secretary in 1968. William Eves served as General Secretary until 1963. Succeeding General Secretaries of Philadelphia Yearly Meeting include the following:

Francis G. Brown 1964-1982Samuel D. Caldwell 1982-1990/1Edwin E. Staudt 1990-1994Nancy Middleton 1994-1995Thomas H. Jeavons 1995-

At the time of the reunification, the Central Bureau provided clerical assistance to the Yearly Meeting and to other Quaker groups on a fee basis. By 1966, the Office was providing stenographic and switchboard services, mimeographing, bookkeeping for certain committees, and addressing services for PYM; it also coordinated fieldwork (visitation).

Representative Meeting was reorganized in 1970, and the Office Committee was laid down. Its duties were temporarily transferred to the new Personnel Committee. In 1974, three "Coordinating Committees" were set up: Education and Care of Members (CC-1), Testimonies and Concerns (CC-2), and General Services (CC-3).

In 1990, Representative Meeting appointed the Long Range Committee; its report was submitted to Yearly Meeting in March of 1994. When unity could not be reached on some of its recommendations during a special session in October of 1994, a Structure and Workings Committee was appointed; this Committee was comprised of all of the Clerks of monthly and quarterly meetings. The report of the Structure and Workings Committee was approved by Yearly Meeting in 1996. At that time an Implementation Committee was created to work out the details.

In 1997, Philadelphia Yearly Meeting was restructured from three Coordinating Committees to five Standing Committees, and Representative Meeting was renamed Interim Meeting. A General Services Standing Committee was given broad responsibility for oversight of "those administrative functions which enable the ministry of Philadelphia Yearly Meeting," roughly divided into four areas, i.e. Finance, Personnel and Administration, Conferences, and Property.

BRIEF DESCRIPTION OF THE RECORDS

Administrative records of the Philadelphia Yearly Meeting include committee and other records having to do with the functions of accounting and audit, fund development and stewardship of funds, grant coordination and financial assistance, computer services, records and archives, personnel services and staff benefits, conference management (including Yearly Meeting sessions), and property management - as are under the oversight of the current General Services Standing Committee. Partially because of changes in the structure of the administrative functions, this finding aid is organized by committee and by function, depending on provenance. The records of the offices of General and Associate Secretaries are also included. Those records which were received without provenance information have been broadly grouped as either financial or general administrative records. Researchers interested in a particular time period or functional unit are advised to search the entire finding aid for relevant materials.

Organization: Ser.1 Central Bureau Committee (Hicksite)Ser.2 Office CommitteeSer.3 Personnel Services GroupSer.4 General Services Coordination Committee (CC-3)Ser.5 General Services Standing CommitteeSer.6 Finance Services GroupSer.7 Arch Street Property and Use Services GroupSer.8 Computer CommitteeSer.9 Commemorations CommitteesSer.10 Records Committee Ser.11 General Adminstrative RecordsSer.12 General Secretary's Office: Francis G. BrownSer.13 General Secretary's Office: Samuel D. CaldwellSer.14 Associate and General Secretary's Office: Nancy MiddletonSer.15 Associate Secretary's Office: Rowland K. LeonardSer.16 Associate Secretary's Office: Richard P. BansenSer.17 Associate Secretary's Office: Elizabeth CunninghamSer.18 Associate Secretary's Office: Wright Horne

ADMINISTRATIVE INFORMATION Accession information

Deposit

Access

The Philadelphia Yearly Meeting Records Committee restricts access to certain materials with implications for personal privacy. Details available in repository.

Use Restrictions

Copyright has not been assigned to the Repositories. All requests for permission to publish or quote from manuscripts must be submitted to the individual Meeting or its successor. Permission for publication is given on behalf of the Repositories as the holder(s) of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by reader.

Related Collections:

Philadelphia Yearly Meeting of the Religious Society of Friends. Meeting House Trust Funds Committee (SW)

Philadelphia Yearly Meeting of the Religious Society of Friends. Field Committee (HV)

Friends Pension Plan Committee (SW)

Friends Fiduciary Corporation (SW)

Friends Center Corporation (SW)

Friends Insurance Group (SW)

Miller, Richmond P. (Richmond Pearson) Papers (SW)

Evans, Edward W. Papers (SW)

Harvey, Wm. B. (William Brinton) Papers (HV)

SEARCHING IN OUR ON-LINE CATALOGUE FOR RELATED MATERIALS

This collection is indexed under the following headings in TRIPOD, the joint on-line catalog of Haverford and Swarthmore Colleges. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Earlier and Related Philadelphia Yearly Meeting Committee Names Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Central Bureau. Philadelphia Yearly Meeting of the Religious Society of Friends. Office Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Personnel Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Personnel Services Group Philadelphia Yearly Meeting of the Religious Society of Friends. General Services Coordinating Committee Philadelphia Yearly Meeting of the Religious Society of Friends. General Services Standing Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Records Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Property Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Computer Search Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Computer Services Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Tercentenary Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Outreach Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Audit and Budget Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Finance Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Committee on Programs, Salaries and their Financing Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Budget Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Bicentennial Committee Friends Pension Plan Friends Insurance Group Third and Arch Streets Associates Black Economic Development Conference Metropolitan Council of Churches Friends Center CorporationBurlington Meeting House, Inc. General and Associate Secretaries of Philadelphia Yearly Meeting Caldwell, Samuel D.Middleton, Nancy Jeavons, Thomas Brown, Francis G.Leonard, Rowland K. Bansen, Richard P.Eves, William Miller, Richmond P. Horne, Wright Subjects: Philadelphia Yearly Meeting of the Religious Society of Friends -- Finance Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955) -- Finance Philadelphia Yearly Meeting of Friends (Orthodox : 1827-1955) -- Finance Society of Friends -- Pennsylvania. Society of Friends -- New Jersey. Society of Friends -- Delaware. Society of Friends -- Maryland. Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Central Bureau. Philadelphia Yearly Meeting of the Religious Society of Friends. Office Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Personnel Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Personnel Services Group Philadelphia Yearly Meeting of the Religious Society of Friends. General Services Coordinating Committee Philadelphia Yearly Meeting of the Religious Society of Friends. General Services Standing Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Records Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Property Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Computer Search Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Computer Services Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Tercentenary Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Outreach Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Audit and Budget Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Finance Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Committee on Programs, Salaries and their Financing Philadelphia Yearly Meeting of Friends (Hicksite : 1827-1955). Budget Committee Philadelphia Yearly Meeting of the Religious Society of Friends. Bicentennial Committee Friends Pension Plan Friends Insurance Group Third and Arch Streets Associates Black Economic Development Conference Metropolitan Council of Churches Friends Center CorporationBurlington Meeting House, Inc. DETAILED DESCRIPTION OF THE RECORDS

Note to Researchers: These records may only be consulted at either Haverford (HV) or Swarthmore (SW), and are not available through inter-Library loan. To request materials on-site, please make sure to use the correct call numbers for the relevant depository Library:

Series 1. Central Bureau Committee 1911-1964

In 1911, the Philadelphia Yearly Meeting (Hicksite) committees on First-day Schools, Philanthropic Labor, and Education proposed the creation of a Central Bureau, to coordinate better the actions of the various committees. They also entered into a contract to transact the office business of the Committee on First Day Schools of Friends General Conference. Jane P. (Jane Palen) Rushmore was its first General Secretary, and she continued in this role until her retirement in 1945. At that time, the Yearly Meeting divided her responsibilities among three secretaries, one each for Office, Field, and Education. Marguerite Hallowell, Office Secretary, retired in 1956. Richmond P. Miller (1902-1972), who began working for the Race Street branch in 1939 doing field visiting for the Social Service Committee, became Field Secretary of the Central Bureau in 1945, and retired as Associate Secretary in 1968.

Minutes 1911-1954 4 volumes H

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Minutes 1911-22 1 volume H SW RG2/Phy/337 Minutes 1922-29 1 volume H SW RG2/Phy/337 Minutes 1929-36 1 volume H SW RG2/Phy/337Minutes 1937-54 1 volume H SW RG2/Phy/337 Membership cardsca.1930-ca.19605 linear ft.H/U SWRG2/Phy/356

Curator's office; restricted use.

Available on microfilm in the following location(s):

SW:No Film HV:No Film Survey Committee Records1919-19271 folder HSW RG2/Phy/068

In 1923, the Hicksite Philadelphia Yearly Meeting, acting on a request from the Committee on First-Day Schools, appointed a Survey Committee to review committee organization and to make recommendations as to its improvement. This resulted in the instruction to Central Bureau to take charge of field work in 1924, handling the concerns of both the Education and First-Day School Committees.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Correspondence and reports files1881-195515 boxesH

These records were deposited as a group, and represent files maintained by the Central Bureau. They include correspondence, reports, and miscellaneous records from a number of committees whose work was coordinated through the Central Bureau, viz. Finance, Representative, Field, Extension, Ministry and Counsel, Property, Epistle, Nominating, and others. For minutes and committee members' correspondence, please consult the finding aid for the relevant committees.

Available on microfilm in the following location(s):

SW:No Film HV:No Film Financial Committees: Treasurer1934-19401 folderHSWRG2/Phy/340/Box 1Financial Committees: Quota Sub-committee1938-1939 1 folderHSWRG2/Phy/340/Box 1Financial Committees: Corres. & reports1936-19371 folderHSW RG2/Phy/340/Box 1Financial Committees: Corres. & reports1937-19381 folderHSWRG2/Phy/340/Box 1 Financial Committees: Corres. & reports 1938-19391 folderHSWRG2/Phy/340/Box 1Financial Committees: Corres. & reports1939-19401 folderH SWRG2/Phy/340/Box 1Financial Committees: Corres. & reports1940-1941. 19501 folderHSWRG2/Phy/340/Box 1 Financial Committees: Corres. & reports1941-19461 folderHSWRG2/Phy/340/Box 1 Financial Committees: Corres. & reports1945-1946, 19481 folderHSWRG2/Phy/340/Box 2Financial Committees: Corres. & reports1946-19471 folderHSWRG2/Phy/340/Box 2 Financial Committees: Central Bureau Arrangements with Monthly Meeting1923-19391 folderHSWRG2/Phy/340/Box 2Financial Committees: Social Service Secretary1936-1942 1 folderH SWRG2/Phy/340/Box 2Financial Committees: Central Bureau 1939-19411 folderHSWRG2/Phy/340/Box 2 Financial Committees: Central Bureau1941-19451 folderHSWRG2/Phy/340/Box 2Financial Committees: Auditing Committee1926-1931 1 folderHSWRG2/Phy/340/Box 2Financial Committees: Estate - Emma R. Comly1925, 1934-19361 folderHSWRG2/Phy/340/Box 2 Financial Committees: Comley Estate Committee1935-19361 folderHSWRG2/Phy/340/Box 2Financial Committees: Auditing Committee1932-19361 folder HSWRG2/Phy/340/Box 2Financial Committees: Central Treasury1925-19291 folderHSWRG2/Phy/340/Box 2Financial Committees: Budget Committee 1935-19361 folderHSWRG2/Phy/340/Box 2Representative Committee: Corres. & reports1881, 1919-211 folderHSWRG2/Phy/340/Box 3Representative Committee: Clerk's Correspondence. 1922-1931 1 folderHSWRG2/Phy/340/Box 3Representative Committee: Corres. & reports1922-19241 folderHSW RG2/Phy/340/Box 3Representative Committee: Corres. & reports1925-19291 folderHSWRG2/Phy/340/Box 3Representative Committee: Corres. & reports1929-19301 folderHSW RG2/Phy/340/Box 3Representative Committee: Corres. & reports1930-19311 folderHSWRG2/Phy/340/Box 3Representative Committee: Corres. & reports1931-19331 folderH SWRG2/Phy/340/Box 3 Representative Committee: Corres. & reports 1933-19341 folderHSW RG2/Phy/340/Box 3 Representative Committee: Corres. & reports1934-19351 folderHSWRG2/Phy/340/Box 3 Representative Committee: Corres. & reports1935-1938 1 folderHSW RG2/Phy/340/Box 3 Representative Committee: Corres. & reports1938-1939 1 folderHSWRG2/Phy/340/Box 4Representative Committee: Corres. & reports1939-19401 folderHSWRG2/Phy/340/Box 4Representative Committee: Corres. & reports1940-19411 folderHSWRG2/Phy/340/Box 4Representative Committee: Corres. & reports1941-19421 folderHSWRG2/Phy/340/Box 4Representative Committee: Corres. & reports1942-19431 folderHSWRG2/Phy/340/Box 4Representative Committee: Corres. & reports1943-1944 1 folderHSW RG2/Phy/340/Box 4 Representative Committee: Corres. & reports 1944-19451 folderH SWRG2/Phy/340/Box 4 Representative Committee: Corres. & reports1945-1946 1 folderHSW RG2/Phy/340/Box 4 Representative Committee: Corres. & reports 1945-19521 folderH SWRG2/Phy/340/Box 4 Extension Committee: Best Interests Committee1914, 1918, 1924 1 folderH SWRG2/Phy/340/Box 5 Extension Committee: Committee on Awakening Interest1922-1928 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Secretarial Service1926 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Reporting Visits1926-1927 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Extension Committee 1928-19311 folderH SWRG2/Phy/340/Box 5 Extension Committee: Publicity and Field Committee 1922, 19311 folderH SWRG2/Phy/340/Box 5Extension Committee: Friends Intelligencer1929 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Publicity Questionnaire1932 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Religious Life1945-1947 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Research Committee1933-1935 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Local Meetings Organization1933-1945 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Committee on Coordination 1940-19411 folderH SWRG2/Phy/340/Box 5 Extension Committee: Mutual Understanding 1935-36, 19411 folderHSW RG2/Phy/340/Box 5 Extension Committee: Outlook and Planning 1945-19461 folderH SWRG2/Phy/340/Box 5 Extension Committee: United Meetings1933-1945 1 folderHSW RG2/Phy/340/Box 5 Extension Committee: Visiting Friends in England1926-1927 1 folderHSW RG2/Phy/340/Box 5 Field1932-19371 folder HSWRG2/Phy/340/Box 6 Field Committee1936-19391 folder HSWRG2/Phy/340/Box 6 Field Committee1939-19401 folder HSWRG2/Phy/340/Box 6 Field Committee1940-19411 folder HSWRG2/Phy/340/Box 6 Field Committee1941-19421 folder HSWRG2/Phy/340/Box 6 Field Committee1942-19441 folder HSWRG2/Phy/340/Box 6 Field Committee 1946-19521 folderH SWRG2/Phy/340/Box 6 Field Committee1938-39, 1944-1946 1 folderHSW RG2/Phy/340/Box 6Samuel Jeanes Fund 1913-19141 folder HSWRG2/Phy/340/Box 6 Survey1923-1924 1 folderHSW RG2/Phy/340/Box 6Survey Committee 1929-19301 folderH SWRG2/Phy/340/Box 6 Replies to Survey Questionnaire1929 1 folderHSW RG2/Phy/340/Box 6 Survey1930 1 folderHSW RG2/Phy/340/Box 6 Isolated Friends1919 1 folderHSW RG2/Phy/340/Box 7 Revision of Discipline1911-1913, 1918 1 folderHSW RG2/Phy/340/Box 7 Book Committee1922-1938 1 folderHSW RG2/Phy/340/Box 7 Book Committee1897, 1913-1931 1 folderHSW RG2/Phy/340/Box 7 Printing and Book1922, 1932-35 1 folderHSW RG2/Phy/340/Box 7 Printing Copyright for Higher Life II1936-1939 1 folderHSW RG2/Phy/340/Box 7 Publications1944-1945 1 folderHSW RG2/Phy/340/Box 7 Publications Committee1945-1946 1 folderHSW RG2/Phy/340/Box 7 Publications Committee1946-1948 1 folderHSW RG2/Phy/340/Box 7 Publications Committee1949-1952 1 folderHSW RG2/Phy/340/Box 8 Publications Committee1952-1955 1 folderHSW RG2/Phy/340/Box 8 Property Committee1924-1929 1 folderHSW RG2/Phy/340/Box 8 Cherry St. Meeting1920, 1927-1928 1 folderHSW RG2/Phy/340/Box 8 Property Committee1929-1932 1 folderHSW RG2/Phy/340/Box 8 Property Committee1932-1935 1 folderHSW RG2/Phy/340/Box 8 Property1934-1941 1 folderHSW RG2/Phy/340/Box 8 Property Committee: Insurance, Alterations 1950, sale 19541946, 1950, 1954 1 folderHSW RG2/Phy/340/Box 8 Correspondence concerning Whittier1946-1947 1 folderHSW RG2/Phy/340/Box 9 Philadelphia Young Friends Association financial statements1945-1954 1 folderHSW RG2/Phy/340/Box 9 The Whittier financial statements1945-1954 1 folderHSW RG2/Phy/340/Box 9 Religious Life1945-1946 1 folderHSW RG2/Phy/340/Box 9 Religious Life1947-1953 1 folderHSW RG2/Phy/340/Box 9 Inquiries of Records1932-1947 1 folderHSW RG2/Phy/340/Box 9 Fireproof (letters)1912-1925 1 folderHSW RG2/Phy/340/Box 10 Inquiries for Records1926-1932 1 folderHSW RG2/Phy/340/Box 10 Correspondence about records to Swarthmore1926-1929 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel: Discipline - Queries 19401940-1941 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel: Queries Revision1945-1947 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel: Queries and Young People1935 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel: Yearly Meeting Agenda1950-1952 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel1926, 1932, 1935-1937 1 folderHSW RG2/Phy/340/Box 10 Ministry and Counsel1926, 1938-1943 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel1942-1945 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel: Study Groups on Worship1940-1944 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel: Joint Meetings for Worship1945-1946 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel1941-1945 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel1945-1946 1 folderHSW RG2/Phy/340/Box 11 Ministry and Counsel1946-1948 1 folderHSW RG2/Phy/340/Box 11 Program and Agenda1932-1935 1 folderHSW RG2/Phy/340/Box 11 Program and Agenda1935-1938 1 folderHSW RG2/Phy/340/Box 11 Agenda of Yearly Meeting1936-1941 1 folderHSW RG2/Phy/340/Box 11 Program and Agenda Committee1941-1944 1 folderHSW RG2/Phy/340/Box 11 Program and Agenda Committee1939-1944 1 folderHSW RG2/Phy/340/Box 12 Agenda Committee1943-1946 1 folderHSW RG2/Phy/340/Box 12 Agenda1945, 1948-1950 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1912-1923 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1924-1930 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1930-1932 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1932-1933 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1933-1935 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1935-1940 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1940-1946 1 folderHSW RG2/Phy/340/Box 12 Epistle Committee1946-1948 1 folderHSW RG2/Phy/340/Box 13 Epistle Booklet1936, 1944-1948 1 folderHSW RG2/Phy/340/Box 13 Epistle Committee1948-1950 1 folderHSW RG2/Phy/340/Box 13 General Nominating Committee1912-1921 1 folderHSW RG2/Phy/340/Box 13 General Nominating Committee1927-1931 1 folderHSW RG2/Phy/340/Box 13 General Nominating Committee1931-1932 1 folderHSW RG2/Phy/340/Box 13 General Nominating Committee1932-1933 1 folderHSW RG2/Phy/340/Box 13 General Nominating Committee1934-1944 1 folderHSW RG2/Phy/340/Box 13 All Friends Conference1933-1937 1 folderHSW RG2/Phy/340/Box 13 Temperance Committee of Representatives1943-1946 1 folderHSW RG2/Phy/340/Box 13 S. Rowland Morgan Concern1941-1942 1 folderHSW RG2/Phy/340/Box 13 Structural Relations1942-1944 1 folderHSW RG2/Phy/340/Box 14 Peace Message1944 1 folderHSW RG2/Phy/340/Box 14 Rufus Jones' Concern1944-1945 1 folderHSW RG2/Phy/340/Box 14 United Yearly Meetings1945 1 folderHSW RG2/Phy/340/Box 14 Joint Committee of the Representative Bodies1948-1950 1 folderHSW RG2/Phy/340/Box 14 United Meetings1945-1952 1 folderHSW RG2/Phy/340/Box 14 World Council of Churches 19511 folderHSW RG2/Phy/340/Box 14 Special Committees1941, 1944-1947 1 folderHSW RG2/Phy/340/Box 15 Yearly Meeting1934-1946 1 folderHSW RG2/Phy/340/Box 15 Yearly Meeting1937-1944 1 folderHSW RG2/Phy/340/Box 15 Clerks Correspondence1942-1943 1 folderHSW RG2/Phy/340/Box 15 Clerks Correspondence1943-1947 1 folderHSW RG2/Phy/340/Box 15 Evening Meetings1922-1929 1 folderHSW RG2/Phy/340/Box 15 Entertainment of Guests1927-1928 1 folderHSW RG2/Phy/340/Box 15 Evening Meetings1929-1932 1 folderHSW RG2/Phy/340/Box 15 Correspondence regarding legislature1912-1913 1 folderHSW RG2/Phy/340/Box 15Correspondence regarding First-Day Schools1912-1913 1 folderHSW RG2/Phy/340/Box 15Recommendations of Executive Committeen.d. 1 folderHSW RG2/Phy/340/Box 15Statistical reports of membership1912-1913 1 folderHSW RG2/Phy/340/Box 15Letters and proposals to various committees1912-1914 1 folderHSW RG2/Phy/340/Box 15Correspondences and reports regarding Membership/Best Interest/Advancement Committees1914 1 folderHSW RG2/Phy/340/Box 15Reports of committee1912-1914 1 folderHSW RG2/Phy/340/Box 15Yearbook1914 1 folderHSW RG2/Phy/340/Box 15Office records of Hannah L. Roberts1919-1921 1 folderHSW RG2/Phy/340/Box 15Reports and correspondences regarding business1917-1923 1 folderHSW RG2/Phy/340/Box 15Reports of Visiting & Best Interest Committees1921-1933 1 folderHSW RG2/Phy/340/Box 15 Correspondence 1885-19642 folders H/U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film.

Deposit, 7/30/1970, 1974, 12/1975, 8/1981, 1985.

General Correspondence 1914-64 1 folder RG2/Phy/338/Box 3 SW H/U Young Friends Association 1885-1955 1 folder RG2/Phy/338/Box 3 SW H/U Reports1947-1957H/U 3 folders

Available on microfilm in the following location(s):

SW:No Film. HV:No Film.

Deposit, 7/30/1970, 1974, 12/1975, 8/1981, 1985.

Office Work Reports 1947-57 1 folder RG2/Phy/338/Box 1 SW H Field Reports 1930, 1947-55 1 folder RG2/Phy/338/Box 1 SW H Religious Education Reports 1947, 1949 1 folder RG2/Phy/338/Box 1 SW H Estate files1952-55 1 folder RG2/Phy/338/Box 1 SW H/U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film.

Deposit, 7/30/1970, 1974, 12/1975, 8/1981, 1985.

Leadership Training Course Materials1931-19461 boxHSWRG2/Phy/352

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmSeries 2. Office Committee 1944-1969

In 1957, under General Secretary William Eves III, with Francis G. Brown and Richmond P. Miller associate secretaries, the name of the Central Bureau Committee was changed to the Office of the Yearly Meeting, or the Office Committee. Its purpose was then to serve the Yearly Meeting Office, the Yearly and Representative Meetings, and their committees and organizations. In 1972, with the creation the the Coordinating Committees, the Office Committee was laid down, and many of its responsibilities were reassigned to CC3, the General Services Coordinating Committee.

Minutes 1955-69 1 volume + 1 folder U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Minutes 1955-69 1 volume U SW RG2/Phy/337Minutes 1957-1959 1 folder U SW RG2/Phy/337 Yearly Meeting Staff1944-1969 folders H/U

Deposit, 7/30/1970, 1974, 12/1975, 8/1981, 1985.

Staff Minutes 1964-68 1 folder RG2/Phy/338/Box 1 SW U Statements of policy 1944-65 & n.d. 1 folder RG2/Phy/338/Box 1 SW H/U Miscellaneous records 1965-69 1 folder RG2/Phy/338/Box 1 SW U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Finance and Insurance1963-1969U folders

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Office Committee 1964-69 1 folder RG2/Phy/338/Box 1 SW U Insurance 1963-65 1 folder RG2/Phy/338/Box 1 SW U Miscellaneous records1955-19701 folderUSWRG2/Phy/350

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmSeries 3. Personnel Services Group 1968-1996

A Personnel Committee was created in 1968 by the Representative Meeting, on the recommendation of the Office Committee, with the concurrence of the Coordinating Committee, Committee on Decision-Making Procedures, and Finance Study Committee. The Personnel's Committee's initial objectives were: to develop and maintain a salary plan, based on info on job categories and salary ranges collected by the Office Committee; to implement annual reviews of the salaries of all Yearly Meeting and Yearly Meeting Committee staff; to approve the starting salary for new Yearly Meeting and Yearly Meeting Committee staff; to serve as a grievance body for personnel issues; to develop personnel policies and fringe benefits for Yearly Meeting and Yearly Meeting Committee staff, having in mind a common occupancy of the Friends Center office building with the AFSC and other organizations; and to stimulate interest in service to the Yearly Meeting and its committees, either through employment or volunteer.

The Personnel Committee was created as a standing committee of the Representative Meeting. It temporarily assumed the duties of the Office Committee in 1970 until the establishment of the General Services Coordinating Committee in 1974. It continues as the Personnel Services Group.

The Philadelphia Yearly Meeting Records Committee restricts access to certain materials with implications for personal privacy. Details available in repository.

Minutes 1968-1985 3 vols. + 1 folder U SW RG2/Phy/332

Minutes of the Personnel Committee, 1968-81, 1978-82, 1982-85, & 1985-1989.

Restricted use.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Minutes 1993-1996 1 folder U SW RG2/Phy/332

Restricted use.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Personnel Files1983-20011 boxU

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmStaff Reviews19901 folderUSWRG2/Phy/372

Restricted

Staff Reviews19911 folderUSWRG2/Phy/372

Restricted

Staff Reviews19921 folderUSWRG2/Phy/372

Restricted

Staff Reviews19931 folderUSWRG2/Phy/372

Restricted

Job descriptions1987-94 & n.d.1 folderUSWRG2/Phy/372Staff Review Correspondence1989-19931 folderUSWRG2/Phy/372Membership Secretary1988-931 folderUSWRG2/Phy/372Accountant1985-921 folderUSWRG2/Phy/372Bookkeeper1986-931 folderUSWRG2/Phy/372Chace Secretaryn.d.1 folderUSWRG2/Phy/372Staff Manual and Miscellaneous Personnel1992-941 folderUSWRG2/Phy/372Staff Personnel Manual20011 folderUSWRG2/Phy/372Staff Personnel Manual19921 folderUSWRG2/Phy/372Staff Personnel Manual19821 folderUSWRG2/Phy/372Staff Personnel Manual19711 folderUSWRG2/Phy/372Personnel Policies19831 folderUSWRG2/Phy/372Staff Personnel Manual1995-961 folderUSWRG2/Phy/372Series 4. General Services Coordinating Committee (CC-3) 1974-1994

In 1974, three "Coordinating Committees" were set up: Education and Care of Members (CC-1), Testimonies and Concerns (CC-2), and General Services (CC-3). In 1997, Philadelphia Yearly Meeting was restructured from three Coordinating Committees to five Standing Committees, and Representative Meeting was renamed Interim Meeting.

Minutes1974-19967 vols. + 1 folder RG2/Phy/301 SW U

Minutes of CC-3: 1974-78, 1975-83, 1979-80, 1981-84, 1984-86, 1987-88, 1985-94 & 5mo 1993-9mo 1996. Vol.1985-94 includes reports and attachments.

1985-95 deposited in 2002.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Membership Printouts19802 volumes RG2/Phy/303 SW U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Miscellaneous Papers Concerning the July 2 Coalition Litigation1984-19851 folder RG2/Phy/302 SW U

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Series 5. General Services Standing Committee 1996-1999

In 1997, Philadelphia Yearly Meeting was restructured from three Coordinating Committees to five Standing Committees, and Representative Meeting was renamed Interim Meeting.

Minutes1996-19991 folderUSWRG2/Phy/306

Minutes, 4mo 1996-12 mo 1999 (loose)

Available on microfilm in the following location(s):

SW:No FilmHV:No Film Working Group Files 1996-1999 1 folder RG2/Phy/366 SW U

Standing Committee's copies of Working Group records. Includes Financial Services, Arch Street, Burlington, Governance, Library, Records, Pension, and Personnel.

Deposit, 2002.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Series 6. Finance Services Group 1827-1982

Records of the Finance Services Group of Philadelphia Yearly Meeting and its predecessors. Includes records of the Budget Committee (1922-36), the Committee on Income Administration and Distribution (1956), the Audit and Budget Committee (1955-67), the Finance Committee (1936-55 & 1970-81), and the Committee on Programs, Salaries, and their Financing (1980-82). Also includes Treasurers' books, the financial records of the Friends World Conference (1951-53), and other miscellaneous financial records.

Due to the difficulty of determining provenance of many unlabeled ledgers and account books, some financial records which might more properly be listed within the finding aids for the Interim Meeting or Friends Fiduciary are included here. Researchers seeking financial records of Philadelphia Yearly Meeting should consult all three references.

Treasurer's Records 1827-1943 3 volumes H

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Men's & Joint Meeting 1927-1943 2 volumes SWRG2/Phy/328, 330 H

Includes an account book (1827-1943) and a receipt book (1828-89).

Women's Meeting 1829-1922 1 volume RG2/Phy/329 SW H

Treasurer's accounts of Philadelphia Yearly Meeting of Women Friends (Hicksite), 1829-1922.

Budget Committee 1922-1936 1 volume H

In 1921, there existed a "Committee to Audit and Settle the Treasurer's Account". In 1922, a Budget Committee was appointed by the Hicksite Representative Committee, containing a representative from each standing committee, in order to develop a more direct financial system for the Yearly Meeting. The Budget Committee was laid down in 1936.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Minutes 1922-1936 1 volume H SW RG2/Phy/326

Minutes of the Budget Committee of Philadelphia Yearly Meeting (Hicksite), 1922-36. Includes attendance roster.

Finance Committee1936-1955 1 folder H

Philadelphia Yearly Meeting first appointed a Finance Committee in 1936.

Minutes1936-19551 folder H SW RG2/Phy/ Audit and Budget Committee 1955-1967 1 volume U Minutes 1955-1967 1 volume RG2/Phy/327 SW U

Minutes of the Audit and Budget Committee of Philadelphia Yearly Meeting, 1955-1967. Includes some reports.

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Finance Committee 1969-81 3 volumes U

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Minutes 1969-1981 3 volumes RG2/Phy/331 SW U

Minutes of the Finance Committee, 1969-73, 1973-1977 and 1977-1981.

Subcommittee on the Combined Appeal 1969-1976 8 volumes RG2/Phy/347 SW U

A "Combined Appeal" was undertaken in 1969 by Philadelphia Yearly Meeting to solicit designated as well as undesignated voluntary financial contributions from members. This appeal was in addition to regular budgetary contributions, but was intended to replace separate appeals for funds from committees (except for George School and Westtown) to support Friends' testimonies.

Minutes of the Combined Appeal Subcommittee of the Finance Committee, 1969-1976. Also includes reports and publicity, planning documents, balance sheets, etc.

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Committee on Programs, Salaries, and Their Financing 1980-1982 1 volume U

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Minutes 1980-82 1 volume RG2/Phy/060 SW 1 volume U

Minutes of the Committee on Programs, Salaries and their Financing, 1980-82.

Investment Sub-Committee1990-19941 volumeU

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmMinutes1991-19941 volumeUSWRG2/Phy/228

Minutes, 4mo 1991-6mo 1993, 5 mo 1994. Includes Unitrust Investment Sub-Committee, 1990-91

Pooled Income Life Fund1989-19981 boxU

Philadelphia Yearly Meeting's Pooled Life Income Fund provides a way for Friends to receive current income from gifts that eventually will pass to PYM or other IRS approved Friends organizations. As of 2003, the Fund had distributed more than $1,698,450 to benefit PYM, monthly or quarterly meetings, preparative meetings, unincorporated Friends schools, and Friends boarding homes. Donors to the Fund receive tax deductions in the year of the gift. The Yearly Meeting is Trustee of the Fund and has placed responsibility for the Fund's operation in the DGGG, which meets at least three times a year.

The Deferred Giving Governance Group (DGGG) oversees gifts to PYM from bequests, charitable gift annuities, unit trusts, and the Pooled Life Income Fund. The DGGG oversees the manner of investment, marketing, and services provided to Friends who make deferred gifts to Yearly Meeting.

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmAd Hoc Committe on Governance Minutes19891 folderUSWRG2/Phy/077Governance Committee Minutes19901 folderUSWRG2/Phy/077Governance Committee Minutes19911 folderUSWRG2/Phy/077Governance Committee Minutes19921 folderUSWRG2/Phy/077Governance Committee Minutes19931 folderUSWRG2/Phy/077Governance Committee Minutes19941 folderUSWRG2/Phy/077Governance Committee Minutes19951 folderUSWRG2/Phy/077Governance Committee Minutes19961 folderUSWRG2/Phy/077Governance Committee Minutes19971 folderUSWRG2/Phy/077Governance Committee Minutes19981 folderUSWRG2/Phy/077 Friends World Conference Accounts 1951-19532 folders RG2/Phy/325 SW U

In 1951-53, the Friends World Committee for Consultation invited the Friends of the world to three World Conferences, held in 1951, 1952, and 1953. At the second Friends World Conference, held in Oxford, England in the summer of 1952, an American Section of the Friends World Committee was established.

Cash accounts, bank statements, cancelled checks, and other financial records associated with donations to and expenses of the Friends World Conference of 1952.

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Miscellaneous Financial Records 1957-73 10 linear ft. RG2/Phy/349 SW U

Records of Philadelphia Yearly Meeting's transactions, payroll, and other financial affairs, 1957-73. Includes computer printouts, ledgers, account books, etc.

Available on microfilm in the following location(s):

SW: No Film. HV: No Film. Friends Housing, Inc. 1970-76 1 folder RG2/Phy/338/Box 2 SW U

Deposit, 7/30/1970, 1974, 12/1975, 8/1981, 1985.

Miscellaneous Financial Records1954-198813 foldersH/U

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmCheck book1954-19571 folderH/USWRG2/Phy/236Check book1956-19571 folderH/USWRG2/Phy/236Checks and related accounts and correspondences, transaction records1956-19571 folderH/USWRG2/Phy/236Accounts and fund transfers1956-19721 folderH/USWRG2/Phy/236Check book19571 folderH/USWRG2/Phy/236Treasurer's Account Book1957-19651 folderH/USWRG2/Phy/236Cash Book (inc. Friends Yearly Meeting Office, Mississippi Fund, Monthly Meeting, Committee on Aging)1964-19671 folderH/USWRG2/Phy/236Compensation records19691 folderH/USWRG2/Phy/Tax records19691 folderH/USWRG2/Phy/236General Fund - Analysis of Expenses1972-19731 folderH/USWRG2/Phy/236Trial Balance1972-19731 folderH/USWRG2/Phy/236Account Book1972-19731 folderH/USWRG2/Phy/236Cash-out vouchers (checks)19881 folderH/USWRG2/Phy/236Financial reports, Reports of Cash Account 19531 folderH/USWRG2/Phy/359 Financial reports, Reports of Cash Account 19541 folderH/USWRG2/Phy/359 Financial reports, Reports of Cash Account 19551 folderH/USWRG2/Phy/359Statements of Account of Howard G. Taylor, Jr., Secretary of Philadelphia Yearly Meeting and Statements of Philadelphia Yearly Meeting Office Cash Account 1952-19551 folderH/USWRG2/Phy/359Payroll Records of Central Bureau Committee and Monthly Meeting 1956-19581 folderH/USWRG2/Phy/359Financial records: statements & bills 1953-19541 folderH/USWRG2/Phy/360 Outside work: correspondence, reports, financial inquiries, announcement of events 1919-19211 folderH/USWRG2/Phy/361Outside work: correspondence, reports, financial inquiries, announcement of events 1922-19231 folderH/USWRG2/Phy/361Correspondence, Reports: Finance 1923-19321 folderH/USWRG2/Phy/361Outside work: correspondence, reports, financial inquiries, announcement of events 1924-19311 folderH/USWRG2/Phy/361Correspondence: Miscellaneous inquiries 1924-19321 folderH/USWRG2/Phy/361Check books 1926-19271 folderH/USWRG2/Phy/361Philadelphia Yearly Meeting Vouchers for Scattered Seeds (Fidelity - Philadelphia Trust Company) 19271 folderH/USWRG2/Phy/361Correspondence, Reports: Finance 1933-19381 folderH/USWRG2/Phy/361Account book: inc. Friends Central Bureau, Representative Committee 1937-19511 folderH/USWRG2/Phy/361Account book (Fidelity-Philadelphia Trust Company and Girard Trust Company) 1940-19421 folderH/USWRG2/Phy/361Account book (Girard Trust Company) 1943-19461 folderH/USWRG2/Phy/361Account book (Fidelity-Philadelphia Trust Company) 1943-19491 folderH/USWRG2/Phy/361Account book 1943-19511 folderH/USWRG2/Phy/361Financial records concerning Water & Sewer 1943-19541 folderH/USWRG2/Phy/361Account book (Girard Trust Company) 1947-19501 folderH/USWRG2/Phy/361Account book (Girard Trust Company) 1950-19531 folderH/USWRG2/Phy/361Account book (Girard Trust Company) 1953-19551 folderH/USWRG2/Phy/361Account book 1954-19611 folderH/USWRG2/Phy/361Check stub 1955-19561 folderH/USWRG2/Phy/361Account book: committee accounts 1955-19581 folderH/USWRG2/Phy/361Check stub 19561 folderH/USWRG2/Phy/361Account book II 1958-19621 folderH/USWRG2/Phy/361Account book I 1958-19641 folderH/USWRG2/Phy/361Check stub I 1962-19631 folderH/USW RG2/Phy/361Account book 1962-19651 folderH/USWRG2/Phy/361Check stub II 19631 folderH/USWRG2/Phy/361Check stub III 19631 folderH/USWRG2/Phy/361Check stub IV 19631 folderH/USWRG2/Phy/361Check stub V 19631 folderH/USWRG2/Phy/361RG2/Phy/361 Miscellaneous financial records: Receipts & bills I 19631 folderH/USWRG2/Phy/361Miscellaneous financial records: Receipts & bills II 19631 folderH/USWRG2/Phy/361Bills of Chester Project House 19681 folderH/USWRG2/Phy/361Bills of Combined Appeal 19681 folderH/USWRG2/Phy/361Philadelphia Yearly Bills of Green Circle Project 19681 folderH/USWRG2/Phy/361Bills of Social Concerns Committee 19681 folderH/USWRG2/Phy/361Bills of Administration 19681 folderH/USWRG2/Phy/361Bills on Property 19681 folderH/USWRG2/Phy/361Bills on Yearly Meeting Arrangements 19681 folderH/USWRG2/Phy/361Miscellaneous paid bills 19681 folderH/USWRG2/Phy/361Employer's quarterly federal tax returns 19681 folderH/USWRG2/Phy/361 Bills of Committee on Housing and Poverty Involvement 1968-19691 folderH/USWRG2/Phy/361Acquisition of premises 52 North Third Street, Philadelphia 1969-19761 folderH/USWRG2/Phy/361Combined Appeal Records 1971-19721 folderH/USWRG2/Phy/Report of Treasurer 1928-19291 folderH/USWRG2/Phy/361Account book: Receipts & Expenses 1953-19551 folderH/USWRG2/Phy/361Account book (Fidelity-Philadelphia Trust Company) 1950-19571 folderH/USWRG2/Phy/363Account book: Committee accounts 1958-19661 folderH/USWRG2/Phy/363Cash book 1963-19651 folderH/USWRG2/Phy/363Account book: Cash receipts & disbursements 1965-19671 folderH/USWRG2/Phy/363Account book: Cash receipts & disbursements 19671 folderH/USWRG2/Phy/363Cash Disbursement Ledger & Cash Receipt Book 1973-19741 folderH/USWRG2/Phy/363Account book1919-19231 volumeHSWRG2/Phy/353

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmScattered Seeds Financial Records1916-19363 volumes + 2 boxesH

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmAccount books1916-19353 volumesHSWRG2/Phy/351Vouchers and other records1917-19362 boxesHSWRG2/Phy/357Checkbooks and returned checks1937-19552 volumes + 1 envelopeHSWRG2/Phy/355

Available on microfilm in the following location(s):

SW:No FilmHV:No FilmFinancial records1937-19558 volumes + 2 foldersHSWRG2/Phy/354

Available on microfilm in the following location(s):

SW:No FilmHV:No Film Series 7. Arch Street Property and Use Services Group 1948-1986

The Arch Street Property and Use Services Group is currently paired with the Meeting House Trust Funds Granting Group under the auspices of the General Services Standing Committee. For records of the latter, please consult its finding aid.

These records include the minutes of the Committee on Better Accomodations (Hicksite) which refer to the building of the Meeting House at 15th and Race Streets in the 1850's, records of the Property Committee, those of the the Friends House Committee, the Committee on the Use of Friends Properties in Central Philadelphia, the Arch Street Property and Use Committee, and other property-related records. It also includes the records of Outreach Committee since exhibits and other public relations functions have traditionally been coordinated by or paired with the Arch Street committees.

Committee on Better Accomodations 1854-1863H 2 volumes Minutes 1855-1857 1 vol. H SW RG2/Phy/339

Minutes of the Committee on Better Accomodations.

Minutes of the Proceedings in Building the Meeting House at 15th and Race Sts. 1854-1863 1 vol. H SW RG2/Phy/339

Minutes, financial records, and other notes on the building of the meeting house. Volume is in the hand of Wm. P. Sharpless who was a representative of Philadelphia Monthly Meeting (Hicksite).

Property Committee 1936-1975 H/U 2 volumes

The Property Committee was originally a subcommittee under Representative Committee, and had the responsibility for care and maintenance of Yearly Meeting facilities, fire insurance, etc. In 1961 it was reorganized as the Yearly Meeting Property Committee. The Conference Center Committee was merged into the Property Committee in 1975.

In 1976, the Property Committee was expanded to include the functions related to the Arch Street meeting house property, viz. property maintenance, the conference program, preparations for Yearly Meeting, and the visitors program; this committee was to be known as the Arch Street Property and Use Committee under the General Services section.

Minutes 1936-1975 2 vols. H/U SW RG2/Phy/334

Minutes of Property Committee, 1936-61 and 1961-75. Also includes blueprints of Cherry Street, 1926.

Friends House Committee 1948-1955 1 folder U SW RG2/Phy/341

Friends House Committee was appointed jointly by the Representative Meeting of Philadelphia Yearly Meeting (Orthodox), Representative Committee of Philadelphia Yearly Meeting (Hicksite), and the Executive Board of American Friends Service Committee in 1940. The purpose of the Committee was to investigate possible sites for a Friends' House, to explore space needs of the three participants, and the survey the members concerning the establishment of such a facility. Ten years later, after the interruption of World War II, the Committee employed architectural assistance in studying existing facilities and possible sites. A brochure was prepared for circulation before a joint session of the two Yearly Meetings in 3mo 1954. After receiving a go-ahead, the committee's work was stalled due to difficulties in agreeing on a site. Finally, the Committee was released in 1955, and a new committee, the Committee on the Use of Friends' Properties in Central Philadelphia was appointed by Representative Meeting

Includes minutes, reports, correspondence, and miscellaneous papers, 1981-1982.

Deposited by Anna Elkinton, 1957.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Use of Friends Properties in Central Philadelphia1955-19701.5 linear ft. U

In 1955, the Arch Street (Orthodox) and Race Street (Hicksite) divisions of the Philadelphia Yearly Meeting completed their five-year transition to an "organic union" of the two meetings. Records and personnel were moved from Arch Street to the new yearly meeting headquarters at 1515 Cherry Street. In addition to combining the two yearly meetings' headquarters, Representative Meeting subcommittees also had to be combined, and a few new subcommittees were created. Among these new committees was the Committee on the Use of Friends Properties in the Central Philadelphia Area, whose task it was to study the needs of Yearly Meeting committees and other Friendly organizations and to make recommendations for the efficient housing of their activities, between the various Philadelphia Yearly Meeting properties. It was called, variously, the Use Committee and the Property Committee. The oversight of the property on Cherry Street was removed from the Monthly Meeting that used the space and given to the Representative Committee of the Yearly Meeting in 1955; oversight of the Arch Street property followed, in 1962.

Construction and improvement of the Arch Street properties, including the demolition of the 300 Arch Street building, went on from 1962 to 1967, supervised by the Arch Street Building Committee. In 1973, the Representative Meeting "changed its mind" and authorized the appointment of a committee to "study the entire question of future development of the Arch Street property", considering options such as a retirement community, and overnight residential facility, and a facility for the Diagnostic Center.

Minutes1955-1969 1 vol. U SW RG2/Phy/342

Includes minutes of the Committee on the Use of Friends Properties in Central Philadelphia and its related subcommittees, Committee to Study the Best Use of Arch Street Properties, 1959-60, Joint Committee on Arch Street Properties, 1961, Arch Street Sub Committee, 1966, Long-Range Planning Committee, 1961-1965, and the Arch Street Planning Committee, 1963-1964.

Miscellaneous records1959-19701 box U SW RG2/Phy/342

Includes records of the Committee on the Use of Friends Properties in Central Philadelphia, 1959-1970, Long-Range Planning Committee, 1962-1965, Committee on the Use of Friends Properties, 1944 & 1954-1969, minutes of the Arch Street Building Committee, 1966-1970, and miscellaneous papers of the Clerk, David Elkinton, 1965-1970.

Miscellaneous records1959-19701 folder U SW RG2/Phy/365

Includes correspondence about the possible use of 4th & Arch Streets as a Friends Records Center and a copy of a publication by Cope & Lippincott, Architects, "A Reconsideration of the Fourth and Arch Street Site for Friends Center" (1970).

Arch Street Property and Use Committee1982-1986U1 volume Minutes 1982-1986 1 volume RG2/Phy/335 SW U

Minutes of the Arch Street Property and Use Committee, 1982-1986.

Third & Arch Streets Properties Collection 1979-1993 1 box RG2/Phy/365 SW U

The Third & Arch Streets properties consist of several joined buildings facing Arch and Third Streets in Philadelphia. The 302-304 building was built in 1916 by the Orthodox Yearly Meeting to house Friends during yearly meeting. After a number of options for the site were explored, the Yearly Meeting sold the buildings in 1979 to a developer, Third and Arch Street Associates, but retained the land. After a series of financial difficulties, Third & Arch Street Associates went into bankruptcy and the properties were sold in 1993.

The collection consists of minutes, correspondence, legal documents and other records of the relationship of Philadelphia Yearly Meeting with Third & Arch Streets Associates. Due to the fact that there was no General Secretary or Associate Secretary for Administration at the time of the bankruptcy, the there are gaps in the documentation. This collection was assembled by Helen File, Director of Arch Street Meeting House.

Deposit, 2000

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Arch Street Files 1962-1983 32 folders RG2/Phy/336 SW U

Records concerning various activities based at Arch Street, brought for deposit by Helen File, Director of Arch Street Operations, in 1988. Includes Exhibits Committee, various conference center and planning committees, and property records.

Available on microfilm in the following location(s):

SW:No Film. HV:No Film. Property Lease - Diagnostic Center 1963 & 1975-1979 1 folder RG2/Phy/336 SW ULong Range Plans Subcommittee (Arch Street Property & Use) 1977 1 folder RG2/Phy/336 SW UFire Code Violations (City of Philadelphia) 1978-79 1 folder RG2/Phy/336 SW UProperty Lease - Mini-Park 1976-1977 1 folder RG2/Phy/336 SW U

Includes blueprints

Property Lease - 62 N. Third Street 1976-1978 1 folder RG2/Phy/336 SW UProperty Lease - 60 N. Third Street 1976-1978 1 folder RG2/Phy/336 SW UProperty Lease - 56 N. Third Street 1976-1978 1 folder RG2/Phy/336 SW UProperty Lease - 62 N. Third (Old City Civic Association) 1978-79 1 folder RG2/Phy/336 SW UThird Street Properties, including last citation and sale of land 52 N. 1973-1976 1 folder RG2/Phy/336 SW UProperties Third Street 1963-1972 1 folder RG2/Phy/336 SW UProperty - Renovations to Third Street 1972-1973 1 folder RG2/Phy/336 SW UProperties Arch Street 1971-1975 1 folder RG2/Phy/336 SW URenovations 1975-1977 1 folder RG2/Phy/336 SW UUnkefer Brothers Agreement and Insurance 1968 1 folder RG2/Phy/336 SW UConference on Quaker Publishing 1972 1 folder RG2/Phy/336 SW UBicentennial Executive Committee 1976-1977 1 folder RG2/Phy/336 SW UPlans for Arch Street for 1976 1975-1977 1 folder RG2/Phy/336 SW ULong Range Plans (Arch Street) 1972 1 folder RG2/Phy/336 SW UConference Center Committee 1970-1974 1 folder RG2/Phy/336 SW UYM Exhibits Committee 1977-1983 1 folder RG2/Phy/336 SW UArch Street Exhibits Committee 1973-1976 1 folder RG2/Phy/336 SW UArch Street Exhibits Committee 1969-1972 1 folder RG2/Phy/336 SW