Endnote Web is a bibliographic citation manager, and a great way to stay organized while working on a big research project.  With Endnote Web, you can:

• store, manage, and organize citations to books, journal articles, and more
• compile a bibliography or works cited list
• insert parenthetical citations, footnotes, or endnotes into your paper
• take notes on your sources
• access your Endnote Web account, and all of your stored references, from any computer with an internet connection

(...But keep in mind that Endnote Web isn't perfect!  You should always double-check your citations and bibliography to make sure that everything's cited properly. If something looks funny, grab a copy of the MLA Handbook and verify that your references contain the necessary bibliographic information.)

To begin using Endnote Web, go to http://myendnoteweb.com from any computer on the Swarthmore network.  (After you've created a profile, you can use Endnote Web anywhere--but you need to use your Swarthmore email to create your account!)

There are a few features of Endnote Web that you'll want to customize:

1.  Citation style

With Endnote Web, you can cite your sources in any of hundreds of different citation styles--MLA, Chicago, APA, etc.  You can create your own list of preferred citation styles by going to the Format tab, and then, next to "Bibliographic style," click on "Customize this list."  Select your citation styles from the list and click on "Copy to favorites."



2.  Online Search

Online Search is one of three ways to add citations to Endnote Web.  Using Online Search, you can search databases (like the Tripod catalog) from within the Endnote Web interface.  Go to the Collect tab, and, on the Online Search screen, click on "Customize this list" under "Select database or library catalog connection."  To add Tripod, look for Swarthmore College, then click on 'Copy to my favorites."  Not every database can be used in an Online Search, but you may want to add Web of Science (for the Social Sciences Citation Index), PubMed, and the University of Pennsylvania catalog.



3.  Filters

Using filters, you can import citations from databases outside Endnote Web (such as JSTOR, WorldCat, ProQuest, etc.). To customize your list of filters, go to the Collect tab, and, under Import References, "Customize this list" of filters.  There's a ProQuest filter, a WorldCat (OCLC) filter, and a Web of Science filter, all of which are searchable by name.  Again, you can add these filters and click "Copy to favorites."  For the JSTOR filter, however, search for RefMan RIS (not JSTOR). 



4.  Groups

Groups are the folders that you can create in Endnote Web to organize your citations.  You may want to have one group for primary sources and another for secondary sources, or one for books that you've read and another that's your to-read list...really, organize your citations however makes the most sense to you.  (If you're using Endnote Web for multiple projects, these groups can be a nice way to keep your different endeavors straight.) Go the Organize tab, then Manage My Groups, and click on "New group."

There are three ways to add citations to Endnote Web.  The first is by manual entry. 

• Select New Reference under the Collect tab.
• Select the reference type for your item (book, journal article, etc.)
• Fill out the relevant fields.  You don't need to fill out every field, just enough information to complete the biblographic citation in your preferred citation style.
• Save this reference to one of your groups. 

The next way to add citations to Endnote Web is by Online Search, which allows you to search databases from within the Endnote Web interface.

• From the Online Search option under the Collect tab, select one of the databases that you've added to your customized list.  (Remember that Swarthmore College = Tripod.)
• Search the database.  It may take a little while to get used to this, since it doesn't work exactly like Tripod--for example, do an author search with the author's first name, then last name, not the way you would in Tripod (last name, first name).
• Retrieve results.
• Check the box beside the reference you want to save, then select a group from the Add to Group drop-down menu.

If you're citing a particular essay in an edited book, you'll need to remember to add the bibliographic information specific to that essay/article/chapter.  To do this, you can either enter the information manually (select "book section" as the reference type), or perform an Online Search to find the book in Tripod, then edit the reference (again, select "book section") by moving the editors and book title to the appropriate fields, and then entering the essay author's name, the title of the essay, and the page numbers.

The third way to add citations to Endnote Web is to import them from databases like LLBA, JSTOR,  and WorldCat.  Many--but not all--of the library's databases will allow you to do this fairly easily.  The general idea is that you'll search a database, save your citations as a text (.txt) file, and then import them into Endnote Web.

Cambridge Scientific Abstracts (LLBA & PsycInfo)

• Run your search.
• Mark the citations you want to save by selecting the box next to title.
• Select Save, Print, Email.
• Scroll down page. SAVE: Choose PC/Mac. (select one).
• A file named csaresults.txt is created. Save this to disk.
• If it isn’t open already, log in to your Endnote Web account.
• Under COLLECT REFERENCES, select IMPORT.
• Locate the csaresults.txt file –  type in the name or do a BROWSE on your computer.
• Select PsycInfo (CSA) or LLBA (CSA) filter.
• Select WHERE you want the records to go. You can: 1. create a new group 2. select an already created group or 3. select UnFiled.
• Click the import button and the records from the txtfile will come into the file you selected.

JSTOR

• To export citations from JSTOR, you'll need to create a JSTOR profile. 
• Log in, and then search JSTOR as you normally would. 
• Mark the citations you want to save by selecting the box next to title.
• Select the Save Citation(s) box.
• Select # Saved Citations link at top of screen.
• Select the citations you want to save, then click the Export article citations box.
• Select option: EndNote, ProCite, Reference Manager (download RIS file)
• An RIS file is created. Save to disk.
• If it isn’t open already, log in to your Endnote Web account.
• Under the COLLECT tab, select Import References.
• Locate the RIS file –  type in the name or do a BROWSE on your computer.
• Select RefMan RIS filter.
• Select where you want to add the references.
• Click the import button and the JSTOR citations will be added to the group you selected.

MLA

• Mark the citations you want to save by selecting the box next to title.
• Select Marked List.
• Select Download Citations.
• Select the citations you want to save, then click the Download in a format compatible with ProCite, EndNote, Reference Manager and RefWorks.
• An RIS file is created. Save to disk.
• If it isn’t open already, log in to your Endnote Web account.
• Under the COLLECT tab, select Import References.
• Locate the RIS file –  type in the name or do a BROWSE on your computer.
• Select RefMan RIS filter.
• Select where you want to add the references.

WorldCat

• Run your search.
• Mark the citations you want to save by clicking the box next to the number.
• Select MARKED RECORDS at top of screen.
• Select EXPORT. EXPORT TO text file (not Endnote – it’s not the correct version!)
• Select EXPORT again & a window will open – SAVE TO DISK. A file called DirectExport.txt Swill open on desktop.
• Go to ENW. Select Import.
• Select your file to import. Select Worldcat (OCLC) filter.
• Select WHERE you want the records to go. You can: 1. create a new group 2. select an already created group or 3. select UnFiled.
• Click the import button and the records from the .txt file will be imported into the group you've selected.

Cite While You Write is Endnote's way of integrating citations from your Endnote collection directly into the text of your MS Word documents.  With Cite While You Write, it's easy to generate a bibliography in your preferred citation style (MLA, Chicago, etc.), as well as to insert parenthetical citations, footnotes, or endnotes into your paper.

Cite While You Write is already installed on public Windows computers on campus.  To install it on your computer, whether Windows or Mac, you'll need to download the proper installers. On any screen in Endnote Web, just scroll down and click on the "Download Installers" link. Once you've installed it, you'll be able to get to the Endnote Web tool bar in Word (or click on the Tools menu in Word and look for Endnote Web). 

To Cite While You Write (PC)

1)    Open your Word document.
2)    When you’re ready to insert a reference, place the cursor at the desired spot.
3)    Use the tool bar or menu to search for and add the reference (see commands below), and format the bibliography.

Formatted vs. unformatted citation

When you insert a citation into your Word document, Endnote embeds a code that uniquely identifies the citation from your library by last name of the first author, date and a reference ID corresponding to the reference number in your library.

{Baker, 1997, #278; Candlestickmaker, 2002, #18}

Endnote relies on these codes to form the bibliography.  Don’t alter the codes or you will foul up the works. When you format the citation, the unformatted code is transformed to a formatted version, according to the style you have selected. 

(Baker, 1997; Candlestickmaker, 2002)  OR  (10, 33)

Insert footnotes and endnotes (Chicago/Turabian styles)

To insert footnotes or endnotes instead of parenthetical citations:

1)    In Word, go to References (in Word 2007) or Insert→Footnote (or Insert→References→Footnote).
2)    Select your note style and formatting.
3)    Position your cursor in the notes section, then use the tool bar or menu to search for and add the reference.

Cite While You Write for Mac users

Directions are available from Endnote’s help screen: http://www.myendnoteweb.com/help/ENW/hgs_installing_plug-in_mac.htm

Cite While You Write commands

1)  Find Citations: Search your Endnote Web groups by keyword, author, etc.  When you've found your reference, click "insert."
2)  Format Bibliography: This menu lets you choose your citation style (MLA, Chicago, etc.).
3)  Unformat Citations(s): This reverses the formatting of selected citations.
4)  Remove Field Codes: To save a copy of your final document without formatting codes, format the bibliography, then choose Remove Field Codes to export the document to a code-free version.

Editing or Removing a Citation in Cite While You Write

1)  Highlight the formatted citation.
2)  Choose Edit Citation(s) from the tool bar or menu.
3)  Choose editing options to insert a page number, omit the author, etc. 

* Do not directly edit a formatted citation!  Edit done in this way are lost the next time Endnote formats the bibliography.

4)  To delete a citation: click the remove button.

Contact Information: Pamela Harris, pharris1, x2056

If you need research assistance, I am at McCabe's Research & Information Desk on Tuesdays 7:00-10:00 PM and Fridays 10:00-12:30.  Or make an appointment to meet with me.